Assistant Manager Facility Management & Administration

About SKF

SKF started its operations in India in 1923. Today, SKF provides industry leading automotive and industrial engineered solutions through its five technology-centric platforms: bearings and units, seals, mechatronics, lubrication solutions and services. Over the years the company has evolved from being a pioneer ball bearing manufacturing company to a knowledge-driven engineering company helping customers achieve sustainable and competitive business excellence.

SKF's solutions provide sustainable ways for companies across the automotive and industrial sectors to achieve breakthroughs in friction reduction, energy efficiency, and equipment longevity and reliability. With a strong commitment to research-based innovation, SKF India offers customized value-added solutions that integrate all its five technology platforms.

About the organization: www.skf.com/in

SKF India has been recognized as a "Top Employer 2024" by the Top Employers Institute, acknowledging excellence in People Practices.

About Top Employer Recognition:

https://www.skf.com/in/news-and-events/news/2024/2024-01-18-skf-india-recognized-as-top-employer-2024-by-top-employers-institute

SKF Purpose Statement

Together, we re-imagine rotation for a better tomorrow.

By creating intelligent and clean solutions for people and the planet

JOB DESCRIPTION

Job Title:             Asst. Manager - Facility Management & Administration

Reports to:          Deputy Manager - Facility Management & Administration, Pune

Role Type:           Individual Contributor

Location:             Chinchwad, Pune

We are looking for someone purposeful and driven, to help us excel in our Facility Management and Administration of our corporate infrastructures at Pune. The role encompasses implementation of the facility strategy at the location to create an excellent service delivery mechanism at the best cost and value proposition.

Our Administration and Facilities Team

SKF is committed to building and maintaining world class infrastructure. The Facility Management & Administration team continuously works to redefine the experience of excellence.

What impact will you create?

Key Responsibilities

1. Administration Management - Partner with various SKF business teams to develop and implement effective administration policies and practices along with reviewing and updating the same on a regular basis. Develop, manage, and control the budgets and drive effective strategies for managing vendors and partners.

The Administration function encompasses areas of work including –

2. Facility Management – Implementation of admin strategies for ensuring best in class facility management practices. This would include work areas like:

• • Soft Services – Pest control, housekeeping & gardening management for the location
  • Employee engagement activities for the location
  • Overseeing the mail room & post room at the location
  • Hospitality Services – Events, Conference Facilities, 
  • Stationary management – Manage & standardize sourcing & supply for stationary for Pan India sites.
  • Billing & MIS – Responsible to ensure timely processing of invoices & payments to vendors in time for all areas in administration. Responsible to maintain a MIS for all expenses related to Facility Management & Administration for all sites.
  • Vendor management for various services responsible
  • Space management for the location
  • Preparation & adherence to site budgets
  • Responsible for managing various audits for the function at site.
  • Responsible for supporting in transport & security management for the location
  • Leading & supporting various improvement & digitalization projects for the site.

3. Execution Excellence - Lead the execution of organization wide initiatives for Facility Management & Administration function at Pune, including formulating the process, aligning key stakeholders, and overseeing the transactions on-ground.

4. People Management - Build a strong team through various contractors in different service areas by creating authentic and engaging experience for the team members through touchpoints like the selection, team engagements, training interventions and supporting through day-to-day work activities.

5. Partnerships - Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations) to build a future focused Facility Management & Administration team delivering the best services.

Who will you partner with?

You will report to the Deputy Manager Facility Management & Administration

• You will be part of the Facility Management & Administration team for SKF
• You will be supported by team members in Facility Management & Administration who will report directly to you
• You will have the opportunity to partner with and learn from colleagues across our extended People Experience team

Who are we looking for?

Key Skills

• Execution excellence, with end-to-end ownership
• Excellent interpersonal skills, including influencing, negotiation, and communication skills to manage effective stakeholder relationships
• High energy and keen willingness to learn
• Ability to think creatively and work in complex situations
• Ability to take action to establish and maintain strong connections with people outside own work group
• Engage own team in developing and committing to action plans for success in their responsibilities. - Ability to drive long term business direction based on systematic analysis of data
• Demonstrates a keen understanding of basic business operations and the organizational levers
• Proactively confronting difficult issues; making valiant choices and taking bold action

Education

• Bachelor in any stream (Hotel management degree shall be preferred)

Experience

• 8-10 years of experience in managing facility management & administration in mid-size organization (1500-2500 employees)
• Preferably worked in IT / ITES organizations

Interested candidate/s can share their resume to machindra.kokare@skf.com