Lead - Facility Management & Administration

SKF has been around for more than a century and today we are one of the world’s largest global suppliers of bearings and supporting solutions for rotating equipment. Our products can be found literally everywhere in society. This means that we are an important part of the everyday lives of people and companies around the world.

In September of 2024, SKF announced the separation of its Automotive business, with the objective to build two world-leading businesses. The role you are applying for will be part of the automotive business. This means you will have the opportunity to be a part of shaping a new company aimed at meeting the needs of the transforming global automotive market. 

Would you like to join us in shaping the future of motion?  We are now looking for a

                                                                                                             Lead - Facility Management & Administration- Automotive Business

We are in the process of identifying a suitable candidate for the role of Lead - Facility Management & Administration. This role will be based in Pune and will report to Head - People Experience, Automotive India in the Interim.

SKF is committed to building and maintaining world class infrastructure. The Facility Management & Administration team continuously works to redefine the experience of excellence.

This role focuses on the day-to-day execution and smooth functioning of Facility Management and Administration across our corporate locations in India. The ideal candidate will be hands-on, detail-oriented, and deeply involved in operational delivery to ensure our offices run efficiently, safely, and cost-effectively.

You will play a critical role in implementing administrative processes, coordinating services, managing vendor performance, and ensuring all facilities-related activities are completed on time and to high quality standards.

Key responsibilities (or What you can expect in the role) 

1. Administration Management (PAN India) Partner with various SKF business teams to develop and implement effective administration policies and practices along with reviewing and updating the same on a regular basis. Develop, manage, control the budgets and managing vendors and partners.

The Administration function encompasses areas of work including –

• • Travel Management – Travel Partnerships, Airline contracts, MICE, Land Transport, Club Memberships, Hotels etc.
  • Expense Management - Forex Card, Corporate/Business Travel Account
  • Communication Management - Mobile Phones, COCP connections, data cards, landlines etc.
  • Insurance Management – Support in managing various employees & nonemployees SKF insurance policies for SKF In India.

2. Facility Management (Location Pune and Gurgaon) – Develop and execute the right strategies for ensuring best in class facility management practices. This would include work areas like:

• • Soft Services – Pest control, Guest House Management etc.
  • Employee engagement Services
  • Hospitality Services – Events, Conference Facilities, 

• Stationary management – Manage & standardize sourcing & supply for stationary for Pan India sites.
• Billing & MIS – Responsible to ensure timely processing of invoices & payments to vendors in time for all areas in administration. Responsible to maintain a MIS for all expenses related to Facility Management & Administration for all sites.

3. Execution Excellence - Lead the execution of organization wide initiatives for Facility Management & Administration, including formulating the process, aligning key stakeholders, and overseeing the transactions on-ground.

4. People Management - Provide on-ground support to team members by guiding their day-to-day work, resolving operational issues, and ensuring smooth coordination across sites. Facilitate timely communication, work allocation, and adherence to defined processes.

5. Partnerships - Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations) to build a future focused Facility Management & Administration team delivering the best services.

Requirements (or We expect you to have/be) 

• Candidate should be Bachelor in any stream (Hotel management degree shall be preferred)
• 8-10 years of experience in managing facility management & administration in mid-size organization (1500-2000 employees)
• Open for any industry (preferred manufacturing setup)

We offer

• Open to many opportunities and exposure to the markets.
• Get to interact with a range of people and global exposure.
• Get to work in a fair and challenging environment.
• Get in-dept knowledge of the process and systems of purchasing.
• Technically as well as software learning.

We expect you to have:

• Execution excellence, with end-to-end ownership
• Excellent interpersonal skills, including influencing, negotiation, and communication skills to manage effective stakeholder relationships
• High energy and keen willingness to learn
• Ability to think creatively and work in complex situations
• Ability to take action to establish and maintain strong connections with people outside own work group
• Engage own team in developing and committing to action plans for success in their responsibilities. - Ability to drive long term business direction based on systematic analysis of data
• Demonstrates a keen understanding of basic business operations and the organizational levers
• Proactively confronting difficult issues; making valiant choices and taking bold action
• Integrity-driven conduct / Adherence to ethical standards

SKF is committed to creating a diverse environment, and we firmly believe that a diverse workforce is essential for our continued success. Therefore, we only focus on your experience, skills, and potential. Come as you are – just be yourself. #weareSKF 

 
Some additional information 

This position will be in Pune. 
You will in the interim report to the Head - People Experience, Automotive India.

Your team –

• You will be part of the Facility Management & Administration team for SKF
• You will be supported by team members in Facility Management & Administration who will report directly to you
• You will have the opportunity to partner with and learn from colleagues across our extended People Experience team

If you have any questions about the position or regarding the recruitment process, please contact Jagrati Raj, Sr. Recruitment Specialist on email jagrati.raj@skf.com.   

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At SKF, we are committed to promoting fairness and inclusivity throughout our recruitment process. To achieve this, we may include assessments and verify the information in your application in compliance with country-specific laws and regulations. If you have any questions or concerns, please feel free to contact the recruiter.